Shipping Documents
Packing List — format, contents & how to prepare
The document that details how a shipment is packed — contents, weights, and dimensions per package. Here's the standard packing list format and how to prepare one.
A packing list is a shipping document that itemises exactly how a consignment is packed — the contents, quantity, weight, and dimensions of each package. It supports customs examination and helps the carrier and importer verify the shipment.
Overview
What is a packing list?
The packing list complements the commercial invoice: where the invoice focuses on value, the packing list focuses on physical packing. Customs officers use it during examination, carriers use it to plan handling, and importers use it to check receipt. It must agree with the commercial invoice on quantities and the transport document on weights and marks.
Contents
What a packing list contains
Exporter and importer details
Invoice number and date (linking to the commercial invoice)
Package-by-package contents and quantities
Net weight and gross weight per package and total
Dimensions / volume (CBM) per package
Number and type of packages (cartons, pallets, crates)
Shipping marks and numbers
How to prepare
Preparing a packing list, step by step
Reference the invoice
Quote the matching commercial invoice number and date so the two documents tie together.
List packages
For each package, record the contents, quantity, and package type (carton, pallet, crate).
Record weights
Enter net and gross weight per package and the consignment totals.
Record dimensions
Add dimensions or volume (CBM) per package — essential for LCL pricing and carrier handling.
Add marks and cross-check
Include shipping marks and numbers, then verify totals match the commercial invoice.
Generate it automatically
Create a packing list in CargoFide
CargoFide's Document Builder generates your packing listfrom shipment data, keeps it consistent with your other documents, and cross-checks for discrepancies before it's issued.
FAQ
Packing List — common questions
What is a packing list in shipping?
A packing list itemises how a shipment is physically packed — the contents, quantity, weight, and dimensions of each package. It supports customs examination and lets the carrier and importer verify the consignment.
Does a packing list show prices?
No. Unlike the commercial invoice, a packing list does not show prices or values — it focuses purely on the physical packing: contents, quantities, weights, and dimensions.
Must the packing list match the commercial invoice?
Yes. Quantities must match the commercial invoice and weights/marks must match the transport document. Mismatches are a common cause of customs delays.
Can CargoFide generate a packing list?
Yes — the Document Builder generates a packing list from your shipment data and keeps it consistent with the commercial invoice and bill of lading.
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